Payroll Manager

  • Chicago, IL
  • Full Time
  • Accounting and Finance
  • Experienced

About Leap:

Leap is building the world's largest network of branded retail stores – powered by data, systems and scale.  The Leap Platform enables brands to deploy stores that work in concert with ecommerce more rapidly and at significantly reduced cost and risk.  Brand stores powered by Leap bring modern brands to life with compelling, immersive customer experience and data driven operations.  At Leap, our diverse, growing team is excited by the opportunity to power the next generation of leading consumer brands with a vibrant presence in local communities throughout the country.  We're one of the fastest growing companies in the retail/ecommerce space - since launch we've powered stores for dozens of brands, and we're adding more brands and stores each week.

Our brand customers are modern brands who lead or aspire to lead their categories today and tomorrow, and *outstanding* people are literally at the core of our product.  Our organization is composed of a diverse range of talented individuals and teams.  With functions like Real Estate, Store Design & Development, Retail Operations, Marketing, Engineering, Product Management and Data Science, we're a truly unique company and our shared ambitions and core values tightly align and drive us to succeed.

Our staff are what make our organization so special and honoring our culture and values as we hire, onboard, engage, develop and support our teams is paramount.

Come take this leap with us. Your ideas, thinking, and voice are wanted.

Mission for the position:

As the first Payroll Manager of our Accounting and Finance team, you'll play a key role in the development of our payroll systems, processes, and capabilities including involvement in a key payroll system implementation, establishing standards within the payroll cycle, maintaining employee pay data, and much more.  The Payroll Manager will be the go-to person for all things Payroll.  The ideal candidate will have strong analytical and organizational skills that help support the accurate and timely processing of payroll, ability to balance priorities, and develop internal processes.

Key responsibilities:

  • Timely processing of bi-weekly payroll and ad hoc employee payments
  • Develop, review, and abide by company policies
  • Resolve payroll issues
  • Handling payroll-associated correspondence
  • Maintaining relevant payroll files
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates,
  • Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
  • Ensure compliance with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
  • Maintain employee confidence and protects payroll operations by keeping information confidential.
  • Balance the payroll accounts by resolving payroll discrepancies.
  • Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments
  • Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages

Qualifications – key competencies & attributes for success:

  • Bachelor's degree and 5+ years payroll experience
  • Underlying foundation of payroll best practices and federal/state regulations
  • Familiarity with payroll software/HRIS (e.g. UKG) and MS Office (especially Excel)
  • Innate curiosity, possess a desire to learn new things, and want to grow their contribution level to the organization overtime.
  • Enjoy working in a collaborative work setting. Clearly communicates in verbal and written setting
  • Highly organized and detail oriented, able to manage and keep records and processes up to date
  • High level of comfort working in a dynamic and fast-moving workplace culture
  • Entrepreneurial mindset and self-starting working style

Outcomes & measures of success:

  • Consistent, timely execution and payment of payroll
  • Adherence to federal and state guidelines and requirements
  • Contributions to the development and implementation of Payroll workflows, systems/tools and team development
  • Contribution to the development of a team-oriented, high performance culture within the firm
  • Successful collaboration with operational peers and team members across the organization

However you identify, whatever your path to get here; Leap celebrates diversity and is committed to maintaining a safe, rewarding and inclusive environment where Leapers thrive individually and as a team.

In order to achieve our mission, building the world's largest network of branded retail stores – powered by data, systems and scale; we need to work hard to foster a diverse community to support the brands and customers we serve. These aren't just words, this is who we are. We know that our differences are what make our organization special and are paramount to our culture. Your age, skin color, beliefs, sexual orientation, nationality, disability, parental status, vet status, gender identity are valued.

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